Reference to the term "Client(s)" in this Policy includes the professional contacts of the legal entity Client.
Any capitalized terms used, but not defined in this Policy, shall have the meaning given to them in the Conditions.
· Registration in the Commercial Registry of Madrid: incorporated for an indefinite period of time by public deed authorized by the Notary of Madrid Mr. Alfonso Madridejos Tena, on December 13, 2019, under number 2,890 of his protocol, registered in the Commercial Registry of Madrid, Volume 40037, Folio 180, Entry 1
2. Applicable regulations and data protection principles
The collection of personal data, processing and its subsequent use by Fuell is subject to the EU Regulation 2016/671 General Data Protection Regulation, dated 27 April 2016 (hereinafter "GDPR"), and the Organic Law 3/2018 on the protection of personal data and guarantee of digital rights (hereinafter "LOPDyGDD").
At Fuell we process personal data in accordance with the following principles (set forth in said regulations):
Treat personal data with lawfulness, loyalty and transparency. Treat the data in a manner limited to the purpose for which they were collected.
Data minimization: To process data that is adequate, relevant and limited to what is necessary.
Accuracy: Process accurate and, when necessary, updated data. Limitation of the retention period (no longer than necessary for the purposes).
Integrity and confidentiality (ensuring an adequate level of security).
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3. Data subjects, purposes of processing and legal bases for which we use the data
In Fuell we only collect adequate personal data, relevant and limited to what is necessary to ensure and enable access, use and / or contracting our Services.
Therefore, we collect the personal data you provide when you request an invitation through our Web form for the purpose of hiring our Services and create your own account to the Platform and that Fuell, makes available to you as you identify yourself at all times, according to our Terms and Conditions.
We remind you that, as a Client, you are responsible for the information provided to Fuell about your Employees when you register them on the Platform and you are responsible for its adequacy and accuracy. Therefore, we will not be responsible for those data provided that are not true, adequate and / or truthful.
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4. With which third parties do we share your personal data?
In order to provide you with our Services, in accordance with the purposes stated above, Fuell will share your personal data with:
Our supplier PECUNIA CARDS E.D.E., S.L.U. (hereinafter, "Pecunpay") is a company incorporated in Madrid, with registered office at calle Guzmán El Bueno, n.º 133 - Edificio América - Bajo B (28003 - Madrid) Spain and NIF B-86972346, to execute and process all payment transactions and services related to Fuell Cards. All information regarding Pecunpay can be consulted at https://www.pecunpay.es/legal;
Our supplier DEVOLUIVA, S.L.U (hereinafter "Devoluiva"), a company incorporated in Barcelona, with registered office at Avenida Diagonal, n.º 67 (Barcelona - 08019) and NIF B66505140, to carry out the activities related to the recovery of VAT on Representation Expenses. All the information related to Devoluiva can be consulted at https://www.devoluiva.com/avisolegal;
Our database service providers Amazon Database Service (AWS) and Zoho. Through AWS and Zoho services, we are able to manage and store Customer, Employee and User data.
For more information on all AWS security issues, you can consult the AWS policy by clicking here. For more information on all Zoho security issues, you can consult the Zoho policy by clicking here. We take appropriate measures to ensure that our staff and third party suppliers are subject to confidentiality duties.
In addition, in case we have to transfer personal data to suppliers located outside the European Union, we will only do so to countries where the European Commission has decided that the country in question ensures an adequate level of protection, and always taking appropriate safeguards.
From Fuell we take appropriate measures to ensure that our staff and external suppliers are subject to duties of confidentiality.
Additionally, in case we have to transfer personal data to suppliers located outside the European Union, we will only do so to countries where the European Commission has decided that the country in question ensures an adequate level of protection, and always taking appropriate safeguards.
5. Security measures and data retention period
Fuell will treat your data in a lawful, fair, transparent, adequate, relevant, limited, accurate and updated manner. That is why it undertakes to take all reasonable technical and organizational measures to ensure that they are deleted or rectified without delay when they are inaccurate, as well as, in general, all necessary measures to ensure the security, confidentiality and integrity of the same and avoid their alteration, loss, treatment or unauthorized access.
In particular, we implement the following measures:
Customers and Employees have a password to access their account. Fuell recommends changing the password periodically.
We store your personal data in the Amazon and Zoho database service.
We keep the personal data of Customers and Employees for as long as they are registered on our Platform and so that we can provide them with our Services, and in case of definitive cancellation, for the additional time necessary to comply with our legal obligations.
The personal data of the Users provided for the subscription to the sending of communications, will be kept as long as they do not indicate their desire to unsubscribe, and in case of definitive deregistration, for the additional time necessary to comply with our legal obligations.
6. Stakeholders' rights
In accordance with current legislation, the interested parties may exercise their rights of access, rectification, cancellation, limitation of processing, portability and opposition by contacting Fuell at the following email address
firstname.lastname@example.org or by sending their request to the postal address Calle Alcalá 155, Esc Drcha 3ºi, 28009 Madrid, Spain, at any time to the competent Control Authority to submit the claim they deem appropriate.
7. Changes in Policy
Fuell reserves the right to modify its Policy and treatment at any time. In any case, Fuell will always reflect all changes transparently and visibly in this Policy.